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Egypt is shifting into the digital era and calls the various sectors for moving toward applying the Egyptian Tax Law and linking all sectors and their various activities with E-Invoice system. This mechanism requires sending a group of invoices all at once to the tax authority or automatically sending these invoices upon issuing them with the electronic signatures and EGS and GS1 systems.
How to join E-Invoice system? What are the steps? What documents are required?
The steps of joining E-Invoice system are 4 as follows:
First: Registration
You need to send a registration request, with attaching your organization’s documents, to the following email: einvoice@eta.gov.eg
What are the required documents?
- When the taxpayer is present:
1-The valid original national identity card or passport (for information) in addition to their copies.
2-The original tax card and value-added registration certificate (for information) in addition to their copies.
3-A letter of authorization from the organization to register in E-Invoice system including the following:
The organization’s data (registration number, address, email, telephone number).
The data of the officer responsible for the system in the organization, including (name in both Arabic and English, national ID number, email, phone number).
- When a representative for the taxpayer is present, in addition to what have been mentioned above, they will need to present the original copy of the valid power of attorney and a copy of it.
After submitting these documents and approving them by the tax authority officer, an email will be sent including a link to complete the registration process and create a user profile.
After completing the registration process and setting a password, you should configure notification settings and determine contacting method, period, and alerting types. Then, save the settings.
By doing so, you finished the first step of registration in E-Invoice system.
Second: Electronic signatures:
- In this step, you should go to one of the following two companies: Egypt Trust or Misr for Central Clearing, Depository, and Registry (MCDR).
These two companies are affiliated with the Information Technology Industry Development Agency (ITIDA) which is the executive IT arm of the Ministry of Communications and Information Technology, MCIT.
You can find their contact information at the following link: https://www.itida.gov.eg/arabic/Pages/E-Signature.aspx
- Then, you will need to send a form asking them to validate the signature to this email address: (snoureeldin@itida.gov.eg)
- Once you receive the form, you should fill it in and send it back to obtain the “E-Seal Certificate”
- In this step, note the following:
1) The request (contract) should be submitted and signed by the organization’s person in charge, or the legal representative, who has the right (or mandate) to sign on behalf of the organization according to the commercial register.
2) Both, the request for the certificate (contract) and the mandate should be signed by the organization’s person in charge or the legal representative. The signatures should be approved by the concerned bank (conformity signature).
- The documents required for having an electronic signature (all original documents should be submitted for verification).
· A copy of the official transcript of the organization’s commercial register/ establishment decision/ announcement decision.
· A copy of the tax card.
· A copy of the investment prospectus or organization’s contract.
· A personal photo for the person of charge.
After approving the electronic signature, it will be considered the official signature of the organization. Therefore, the taxpayer should obtain an HSM (hardware security model) device to use during digitally signing the documents.
Third Step: Coding
This step starts with uploading an excel sheet that includes the international code of your products and services. Therefore, you need to create an excel sheet that includes these codes.
Note that these codes have to be compatible with GS1 coding system, or you can create an internal coding system linked to the Global Product Classification standards GPC.
Then, this excel sheet should be sent to Tax Authority within 2 weeks to be reviewed and audited.
Coding is one of the most significant steps in the process of accepting E-invoice issuance.
Fourth Step: Integration
This is the last step in registering in the E-invoice system, and it is a practical step to officially join the E-Invoice system, in which, your organization will be linked to the system via the APIs sent from the system itself.
For more information, visit this link:
https://sdk.preprod.invoicing.eta.gov.eg/faq
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